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University Procurement Director - Purchasing

Company: Medical University of South Carolina
Location: Charleston
Posted on: April 9, 2021

Job Description:

Job no: 528797Entity: MUSC UniversityDepartment: FINANCE & ADMINISTRATION - F CFO's OfficeSub Department: UNIV--PurchasingWork type: Full-TimeEmployee Type: UNIV - Unclassified Non-FacultyLocation: Charleston, SCCategories: Administrative & Non-Clinical Professionals, Executive Leadership & Administrators, Support Services & OperationsPay scale: UNIV-Band 0: Commensurate with experience. Job Duties:Diversity--- Responsible for diverse business community outreach and relationship building at the highest management levels with both the suppliers and business advocacy groups.--- Works closely with stakeholders across the university to understand their short and long-term business plans, development strategies, goals and objectives. Maintains current knowledge of Federal, University and Board of Trustee directives that affect procurement.--- Responsible for the development and management of the university's Small Business and Diversity Program.--- Keep abreast of legislative developments, public law and sponsor requirements affecting small and diversity business subcontracts.--- Manages the analysis and reporting of spend with diversity suppliers to capture and track supplier diversity results against university and statewide goals.--- Acts as MUSC's subject matter expert on small and diverse business programs, requirements, and reporting. Essential Leadership--- Provides strategic leadership and direction for the procurement and strategic sourcing operations including oversight of and participation in planning and forecasting.--- Ensures development of long and short-range goals to strategically align the department goals with overall goals of the university.--- Develops strategies and approaches to successfully implement strategic initiatives--- Acts as a liaison with faculty, advisors, administrators, and staff from both the university and external agencies. Collaborates with team members both internal and external to ensure optimal outcomes; builds, develops and maintains relationships vital to partnership/supplier success.--- Serves as representative of the University at state, regional and national organizations, boards, councils, and committees as assigned. Represents the department and serves on various department and university committees.--- Develops objectives and activities based on department goals. Essential Management--- Manages a team of professional procurement staff that may include buyers, contract specialists, analysts and supervisory staff.--- Establishes, monitors and manages customer expectations working with procurement to exceed expectations; identifies issues for resolution ensuring optimal team effectiveness--- Manages and supervises staff to ensure ongoing effective, high quality delivery of services and programs; determines and takes appropriate performance management steps including separation of employment.--- Monitors and maintains effective internal controls.--- Collaborates with team members both internal and external to ensure optimal outcomes; builds, develops and maintains relationships vital to partnership success.--- Responsible for oversight of financial performance and achievement of financial goals, cost savings, and development of new revenue sources.--- Directs and oversees the development and evaluation of department programs.--- Identifies critical resource expertise and targets appropriate internal and/or external sources to ensure optimal outcome (s) to strategic initiatives--- Oversees and participates in planning, developing and administering department budget.--- Communicates with other department and university administrators and resolves or assists with the resolution of sensitive issues.--- Evaluates, identifies and assesses risk exposures and financial impact to assess organizations risk exposures.--- Oversees the development and implementation of metrics and measurements for analysis and planning.--- Identifies issues which may impact department, resolves problems and directs measures to improve the effectiveness and efficiency of the department. Essential Procurement--- Provides leadership for campus-wide procurement and oversees education of University purchasers of the value of strategic procurement.--- Performs all state and MUSC procurement officer work responsibilities.--- Markets, promotes, and represents procurement department services advocating early engagement to maximize project involvement and to reduce timelines and roadblocks.--- Oversees procurement operations ensuring they are in accordance with University guidelines and sound business practices while providing optimum service to the university community.--- Collaborates with key internal and external stakeholders to execute procurements and strategic initiatives--- Oversees the development of procurement policies and procedures in accordance with MUSC Board of Trustees policy, state and federal laws and ensures compliance with these laws and regulations.--- Oversees development and implementation of training and orientation programs to inform university community of significant policies and procedures of the department.--- Manages the review of and compliance assurance for all sole source and bid waiver requests within the procurement function.--- Interprets and applies pertinent rules, regulations, policies and procedures set forth by the university or other governing agencies.--- Oversight of negotiation process, vendor performance techniques and dispute resolution process. Utilize strategic initiatives to engage companies at the corporate level in order to secure enterprise/corporate agreements.--- Reviews all formal solicitation protests and contract claims, and provides appropriate university response.--- Manages vendor performance and relationships to ensure that University-wide product and service agreements provide agreed-upon benefits and value and that vendors comply with pricing and other contractual terms and conditions. Responsible for mediation and resolution of contract claims or controversies.--- Manages the contractual relationship between MUSC and suppliers ensuring terms, measurements, and Key Performance Indicators (KPIs) are monitored and any resulting actions are executed.--- Advises university officials on administration of major service contracts. Essential Sourcing--- Oversees the conception and implementation of strategic sourcing initiatives and develops, maintains, and publishes criteria for measuring the financial and operating impact of those initiatives; tracks all resulting savings clearly and consistently.--- Conducts sourcing events including Requests for Proposal (RFPs) and other formal and informal solicitations. Awards business to participating suppliers.--- Ensures that financial agreements in strategic contracts are monitored and maintained.--- Represents procurement interests developing and maintaining strategic partnerships focusing on internal customers/stakeholders; focus may extend to supplier partners. Essential Job summary: MUSC is looking for an experienced Procurement professional to lead the University's Procurement and Strategic Sourcing efforts. The successful candidate will be a dynamic leader and collaborative team player that has a track record or providing excellent customer service and complying with state and institutional regulations. The successful candidate must exhibit exceptional management skills, including the ability to engage and inspire the team. Experience with implementing e-Procurement systems is a plus. Payscale Salary Range: UNIV-Band 0: Commensurate with experience. FLSA: Salaried Minimum Experience and Training Requirements: 10 years of experience. Bachelors Degree (Master's preferred). Additional Knowledge, Skills, and Abilities Preferred: CPPB or CPPO Certification preferred. Physical Requirements: Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. To apply, please visit:

Keywords: Medical University of South Carolina, Charleston , University Procurement Director - Purchasing, Accounting, Auditing , Charleston, South Carolina

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