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Administrative Assistant

Company: Alcami
Location: Charleston
Posted on: November 22, 2021

Job Description:

CURRENTLY OFFERING ***$3,000 SIGN ON BONUS***MARKET COMPETITIVE WAGESCOMPREHENSIVE BENEFITS PACKAGE + FREE HEALTH INSURANCE STARTING DAY ONE*paid out upon hire and in two additional installments. Internal candidates are not eligible for sign on bonusPosition SummaryThe Administrative Assistant drives results in a fast-paced environment and is responsible for administrative duties for a senior level manager or a group of senior level managers. The position provides departmental administration support including correspondence, travel & expense report reconciliation, overseeing & coordinating client agendas and all other site visitors, and handles confidential details in a professional manner. The position relies on experience and judgment to plan and accomplish goals, and maintains effective working relationship with leadership and employees. Assignments may be in various functional areas. The position provides all receptionist duties for the site. The position works on assignments that are moderately complex in nature in which considerable judgment and initiative are required in resolving problems and making recommendations. The position requires superior leadership behaviors of the Alcami core competencies and non-negotiables, as well as expertise in functional competencies included in this position profile.Essential Functions

  • Assists departmental management with daily tasks and activities and supports special projects as needed.
  • Schedules appointments, makes travel arrangements, and prepares expense reports.
  • Coordinates and serves as the single-point person for all existing and prospective customer visits; includes modeling a passion for customers for a positive first impression the minute visitors enter our facilities.
  • Maintains the client prospect calendar on the company's intranet site (ePulse) with current and accurate information, and coordination with Program Management, Sales and Business Development and site SLT.
  • Facilities site visitors through the check in processes and communicate with assigned contact.
  • Schedules and coordinates interviews for candidates. Sends new hire announcements.
  • Coordinates activities between departments and outside parties.
  • Interacts with employees at all organizational levels to gather information and coordinates activities and assists in event planning.
  • Handles all incoming phone calls and documents all calls.
  • Composes and proofs all correspondence, including letters, and reports, prior to distribution.
  • Prepares presentation materials for departmental management.
  • Performs all receptionist duties for a facility.
  • Ensures timely completion and compliance with cGMP and all other relevant company training requirements.Education and Experience
    • Bachelor's degree with 1+ years of related experience, or Associate's degree with at least 3+ years experience or High School diploma with 6+ years experience.Alcami Non-Negotiables
      • Consistently demonstrates honesty and integrity through personal example.
      • Follows all safety policies and leads by example a safety first culture.
      • Produces high quality work product with a focus on first time right.
      • Complies with the company code of conduct and policies and regulatory standards.Alcami Core Leadership Competencies
        • Thinks strategically. Quickly identifies and acts on opportunities. Considers the downstream impact. Seeks to understand the why. Focuses on work that matters.
        • Develops organization and others. Takes ownership to develop self and others. Seeks out new opportunities and experiences for continuous learning.
        • Acts decisively. Makes and acts on decisions quickly. Makes decisions with the customer and their patients in mind. Meets commitments with a sense of urgency. Seeks ways to be more efficient.
        • Drives performance. Holds self and others accountable. Delivers results first time right. Never settles for status quo. Willing to have tough conversations. Asks for feedback and takes action to improve.
        • Passion for customers. Listens to understand. Asks the right questions. Gets to the heart of the matter and uses that insight to provide value.
        • Works collaboratively. Seeks out the experience of others with the aim for better results. Open minded regardless where ideas originate. Flexible and easy to work with.Functional Competencies
          • Understanding of company operations, policies, and procedures.
          • Understanding of business and office practices.
          • Understanding of departmental activities and practices.
          • Strong interpersonal and communication skills.
          • Strong written and oral skills.
          • Expert knowledge of Microsoft office including Word, Excel and PowerPoint
          • Able to handle multiple projects simultaneously.
          • Ability to provide support for multiple individuals.Decision Making and Supervision Required
            • Applies job skills and company policies and SOPs to complete a broad range of difficult tasks.
              • Receives minimal instruction on day-to-day work, general instructions on new assignments.Travel Requirements
                • Up to 5% travel required.Physical Demands and Work EnvironmentThe physical and environmental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel; reach with hands and arms; talk or hear and smell. The employee is frequently required to sit. The employee is occasionally required to stand; walk and stoop, kneel, crouch, or crawl. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus. While performing the duties of this job, the employee is occasionally exposed to moving mechanical parts and vibration. The noise level in the work environment is usually very quiet.Other DutiesPlease note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.Job Type: Full-timePay: $20.00 - $25.00 per hourBenefits:
                  • 401(k)
                  • 401(k) matching
                  • Dental insurance
                  • Employee assistance program
                  • Health insurance
                  • Health savings account
                  • Life insurance
                  • Paid time off
                  • Referral program
                  • Vision insuranceSchedule:
                    • 8 hour shift
                    • Monday to FridaySupplemental Pay:
                      • Bonus pay
                      • Signing bonusCOVID-19 considerations:New hires must be fully vaccinated before their first day of employment.Education:
                        • High school or equivalent (Required)Experience:
                          • Administrative Assistant: 5 years (Preferred)
                          • Event planning: 2 years (Preferred)Work Location: One location

Keywords: Alcami, Charleston , Administrative Assistant, Administration, Clerical , Charleston, South Carolina

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