Office Coordinator & Administrative Assistant*
Company: The Beach Company
Posted on: January 16, 2022
The Office Coordinator & Administrative Assistant is responsible
for performing clerical tasks to support daily operations, as well
as providing administrative support for project management
throughout the life cycle of a site work construction project.
Duties include greeting visitors, responding to inquiries, ordering
supplies, managing mail, assisting with special events, and using
project management software systems to process and maintain project
Welcomes visitors by greeting them, in person or on the telephone.
Answers and responds to inquiries and directs them to the
appropriate in-house staff when applicable.
Maintains an updated employee directory and utilizes this
information to transfer incoming calls, give further instruction to
Operates and maintains the telecommunication system, including the
house phone, console, computer workstation, fax machine, postage
machine and other front desk devices.
Tracks office supplies by routinely checking stock to determine
inventory levels, anticipating needed supplies, placing and
expediting orders, and unpacking/store received orders.
Coordinates with vendors and service technicians related to the
repair of equipment, such as copiers, fax machines, appliances,
etc. that has malfunctioned and is inoperable.
Notifies departments of the arrival of daily deliveries of office
supplies, overnight mailings, and other business shipments.
Maintains security by following procedures and notifying employees
when visitors have arrived for appointments. Responsible for
ensuring the front desk and lobby area are safe, clean, and in good
Assist with organization of staff meetings and other special
Process Palmetto Utility Protection Service tickets to notify
member underground facility owners of planned excavations.
Process transmittals, submittals, Requests for Information (RFIs),
payment applications and other project management related routine
Create projects and contracts in project management software.
Assist with project start up; inclusive of, but not limited to
ordering certificates of insurance, performance and payment bonds
and other project start up documents.
Assist with project buyouts which includes the issuing of project
purchase orders and subcontracts.
Assist with all aspects involved in the closeout of a project.
Other responsibilities assigned by management.
Education and Experience:
High school diploma required; college degree preferred
One to three years related experience preferred.
Working knowledge of office protocol is necessary, to include
Skills and Abilities:
Excellent written and verbal communication, interpersonal, and
customer service skills.
Detail oriented and highly organized.
Ability to listen to, understand, and follow directions.
Exceptional time management skills and ability to meet
Keywords: The Beach Company, Charleston , Office Coordinator & Administrative Assistant*, Administration, Clerical , Charleston, South Carolina
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