Business Support Admin

Company: AstenJohnson
Location: North Charleston
Posted on: June 23, 2022

Job Description:

General Scope of Responsibilities: Will provide high level administrative support in a well-organized and timely manner to CEO, HR and other Executives on a variety of tasks related to site wide operations.____________________________________________________________ Specific Responsibilities:

• Executive support to CEO; Board members and other Executives as needed
  • Travel arrangements
  • Onsite meeting prep (presentations, lunches, invitations, transportation, etc.)
  • Live meeting streaming prep
  • Board Member onboarding as needed
  • Updating org charts
  • Various monthly, quarterly and annual reports and spreadsheets
  • AstenJohnson customer training support
    • Booking hotel for attendees
    • Arranging lunches and dinner reservations; booking transportation as needed
    • Printing and assembling training materials
    • Ensure all attendees have pens, shirts, stickers, etc.
    • Post training survey
    • Administer "thank you" card program
    • HR and Sales & Service Team support
      • Initiating and collecting new hire docs
      • Enter new hires into JDE/ Ceridian
      • Ordering business cards for new hires
      • Setting up Egencia accounts for new hires
      • Sending out welcome packets for all Sales & Service new hires
      • eVerify for new hires
      • Making personnel files
      • Filing personnel docs
      • Coding HR related invoices
      • Badge billing tracking
      • Employment verifications
      • Entering job postings and submitting to newsletter
      • Various reports and surveys**This position will work in the office and have the ability to work from home. Must be flexible during certain business sessions._________________________________________________________________________Reporting Relationships:Line: Will report to CEO Coordination: Will work closely with HR and other Executives in Charleston___________________________________________________________________________Preferable Position Requirements:Education/ Experience: 5+ years of Executive Admin experience Skills:
        • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
        • Full comprehension of office management systems and procedures
        • Excellent knowledge of MS Office, include MS Teams
        • Exemplary planning and time management skills
        • Up-to-date with advancements in office gadgets and applications
        • Ability to multitask and prioritize daily workload
        • High level verbal and written communications skills
        • Discretion and confidentiality
        • High School degree; additional qualification as personal assistant would be considered an advantage
          
          Job Posted by ApplicantPro

Keywords: AstenJohnson, Charleston , Business Support Admin, Administration, Clerical , North Charleston, South Carolina