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Business Support Admin

Company: AstenJohnson
Location: North Charleston
Posted on: June 23, 2022

Job Description:

General Scope of Responsibilities: Will provide high level administrative support in a well-organized and timely manner to CEO, HR and other Executives on a variety of tasks related to site wide operations.____________________________________________________________ Specific Responsibilities:

  • Executive support to CEO; Board members and other Executives as needed
    • Travel arrangements
    • Onsite meeting prep (presentations, lunches, invitations, transportation, etc.)
    • Live meeting streaming prep
    • Board Member onboarding as needed
    • Updating org charts
    • Various monthly, quarterly and annual reports and spreadsheets
    • AstenJohnson customer training support
      • Booking hotel for attendees
      • Arranging lunches and dinner reservations; booking transportation as needed
      • Printing and assembling training materials
      • Ensure all attendees have pens, shirts, stickers, etc.
      • Post training survey
      • Administer "thank you" card program
      • HR and Sales & Service Team support
        • Initiating and collecting new hire docs
        • Enter new hires into JDE/ Ceridian
        • Ordering business cards for new hires
        • Setting up Egencia accounts for new hires
        • Sending out welcome packets for all Sales & Service new hires
        • eVerify for new hires
        • Making personnel files
        • Filing personnel docs
        • Coding HR related invoices
        • Badge billing tracking
        • Employment verifications
        • Entering job postings and submitting to newsletter
        • Various reports and surveys**This position will work in the office and have the ability to work from home. Must be flexible during certain business sessions._________________________________________________________________________Reporting Relationships:Line: Will report to CEO Coordination: Will work closely with HR and other Executives in Charleston___________________________________________________________________________Preferable Position Requirements:Education/ Experience: 5+ years of Executive Admin experience Skills:
          • Proven experience as an Executive Administrative Assistant, Senior Executive Assistant or in other secretarial position
          • Full comprehension of office management systems and procedures
          • Excellent knowledge of MS Office, include MS Teams
          • Exemplary planning and time management skills
          • Up-to-date with advancements in office gadgets and applications
          • Ability to multitask and prioritize daily workload
          • High level verbal and written communications skills
          • Discretion and confidentiality
          • High School degree; additional qualification as personal assistant would be considered an advantage

            Job Posted by ApplicantPro

Keywords: AstenJohnson, Charleston , Business Support Admin, Administration, Clerical , North Charleston, South Carolina

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