Administrative Specialist II (10 mos)*
Company: College of Charleston
Location: Charleston
Posted on: March 7, 2025
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Job Description:
Posting Details
POSTING INFORMATION
Internal Title
Administrative Specialist II (10 mos)*
Position Type
Classified
Faculty / Non-Faculty / Administration
Non-Faculty
Pay Band
3
Level
5
Department
Health Services
Job Purpose
The Administrative Specialist performs routine administrative tasks
in support of the Director, Physicians, Nurse Practitioners and
Nurses. Schedules appointments and ensures the smooth function of
the front office for Student Health Services that provides care to
over one thousand patients per month.
Minimum Requirements
High School Diploma required. College degree in business or
accounting preferred. Clerical experience in an ambulatory
healthcare setting required. Computer skills required, specifically
utilizing an appointment scheduling software system, data entry,
information systems and document storage systems. Candidates with
an equivalent combination of experience and/or education are
encouraged to apply.
Required Knowledge, Skills and Abilities
Knowledge of medical terminology preferred. Excellent interpersonal
skills.
Additional Comments Regarding Position
*10 month position - June/July UNPAID.
Office is fast-paced. Must be able to perform duties under
pressure. Contact with sick students, medical personnel and the
general public occurs daily.
Special Instructions to Applicants
Please complete the application to include all current and previous
work history and education. A resume will not be accepted nor
reviewed to determine if an applicant has met the qualifications
for the position.
**Salary is commensurate with education/experience which exceeds
the minimum requirements.
Offers of employment are contingent upon a successful background
and credit check.
All applications must be submitted online .
Salary
**$31,200 - $34,042 (*10 month salary*)
Posting Date
02/28/2025
Closing Date
03/14/2025
Benefits
Full Benefits Package -
Open Until Filled
No
Posting Number
2025021
EEO Statement
The College of Charleston is an equal opportunity employer and does
not discriminate against any individual or group on the basis of
sex, gender (including gender identity and/or expression),
pregnancy, race, religion, color, national origin, age, disability,
military or veteran status, sexual orientation, genetic
information, and other classifications protected by applicable
federal, state, and local laws. For more information, please visit
.
Quicklink for Posting
https://jobs.cofc.edu/postings/16423
Job Duties
Job Duties
Activity
Answers the phone and schedules appointments determining the level
of care required. Assist students on how to check-in for their
appointment and schedule appointments online. Advise students on
alternate care facilities, when needed. Directs other telephone
calls following office procedures and takes messages as necessary.
Exhibits excellent customer service skills and provides a welcoming
environment.
.
Essential or Marginal
Essential
Percent of Time
40
Activity
Assists with checking patients in and out to ensure smooth and
efficient patient flow.
Essential or Marginal
Essential
Percent of Time
20
Activity
Facilitates the smooth function of the front office by processing
and preparing patient medical records and ensuring that they are
appropriately distributed in a timely manner. Responsible for
filing patient medical records as needed. Ensures accuracy of
patient data entered into the student data base and in medical
records.
Essential or Marginal
Essential
Percent of Time
15
Activity
Reviews incoming student health forms and immunization records
following appropriate guidelines and input data appropriately.
Check for completion and notifies students of immunization
deficiencies.
Essential or Marginal
Essential
Percent of Time
15
Activity
Provides administrative support as needed which includes,
distributing incoming mail via email or fax, updating office
orientation manual and archiving of inactive patients charts.
Essential or Marginal
Essential
Percent of Time
10
Supplemental Questions
Required fields are indicated with an asterisk (*).
How did you hear about this employment opportunity?
Applicant Documents
Required Documents
Optional Documents
Keywords: College of Charleston, Charleston , Administrative Specialist II (10 mos)*, Administration, Clerical , Charleston, South Carolina
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