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Administrative Assistant

Company: Nelson Mullins Riley & Scarborough, LLP
Location: Charleston
Posted on: November 10, 2019

Job Description:

OverviewThe Charleston office of an AmLaw 100 law firm seeks a Litigation Administrative Assistant with 5+ years of experience.--Responsibilities

  • Prepare, revise, finalize correspondence, discovery documents, pleadings, motions and other materials as delegated
  • Ensure documents are properly filed with appropriate courts, including submission of paper and electronic filings
  • Schedule depositions and other client meetings, communicate with clients as necessary
  • Maintain attorney calendars, docket all case-related deadlines, coordinate conference calls and meetings, make travel arrangements and process monthly expense reports
  • Run conflict checks, open new client/matter engagements, set-up billing requirements for clients and enter attorney time in time entry system
  • Maintain and update contacts, assist with billing/client invoices and other clerical assignments as delegatedQualifications
    • College degree preferred; high school degree or equivalent mandatory
    • 5+ years of recent State and Federal litigation experience and 2+ years of appellate experience within a law firm is preferred
    • Strong proficiency using Microsoft Suite products is required
    • Must have strong ability to write and communicate effectively and professionally with employees, clients and attorneys
    • Typing of 65+ wpm with excellent proofreading and comprehension skills
    • Experience with a document management system, docketing system, billing and time entry programs preferred
    • Ability to work in a fast-paced environment by organizing and prioritizing multiple time-sensitive tasks on a daily basis
    • Must be a self-starter and proactive in work habits while maintaining confidentiality and exercising sound judgment; reliability, teamwork, professionalism, and accountability

Keywords: Nelson Mullins Riley & Scarborough, LLP, Charleston , Administrative Assistant, Administration, Clerical , Charleston, South Carolina

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