Procurement Director

Company: Williams College
Location: Charleston
Posted on: April 10, 2021

Job Description:

Medical University of South Carolina (MUSC) 20% Diversity --- Responsible for diverse business community outreach and relationship building at the highest management levels with both the suppliers and business advocacy groups. --- Works closely with stakeholders across the university to understand their short and long-term business plans, development strategies, goals and objectives. Maintains current knowledge of Federal, University and Board of Trustee directives that affect procurement. --- Responsible for the development and management of the university's Small Business and Diversity Program. --- Keep abreast of legislative developments, public law and sponsor requirements affecting small and diversity business subcontracts. --- Manages the analysis and reporting of spend with diversity suppliers to capture and track supplier diversity results against university and statewide goals. --- Acts as MUSC's subject matter expert on small and diverse business programs, requirements, and reporting. 20% Leadership --- Provides strategic leadership and direction for the procurement and strategic sourcing operations including oversight of and participation in planning and forecasting. --- Ensures development of long and short-range goals to strategically align the department goals with overall goals of the university. --- Develops strategies and approaches to successfully implement strategic initiatives --- Acts as a liaison with faculty, advisors, administrators, and staff from both the university and external agencies. Collaborates with team members both internal and external to ensure optimal outcomes; builds, develops and maintains relationships vital to partnership/supplier success. --- Serves as representative of the University at state, regional and national organizations, boards, councils, and committees as assigned. Represents the department and serves on various department and university committees. --- Develops objectives and activities based on department goals. 20% Management --- Manages a team of professional procurement staff that may include buyers, contract specialists, analysts and supervisory staff. --- Establishes, monitors and manages customer expectations working with procurement to exceed expectations; identifies issues for resolution ensuring optimal team effectiveness --- Manages and supervises staff to ensure ongoing effective, high quality delivery of services and programs; determines and takes appropriate performance management steps including separation of employment. --- Monitors and maintains effective internal controls. --- Collaborates with team members both internal and external to ensure optimal outcomes; builds, develops and maintains relationships vital to partnership success. --- Responsible for oversight of financial performance and achievement of financial goals, cost savings, and development of new revenue sources. --- Directs and oversees the development and evaluation of department programs. --- Identifies critical resource expertise and targets appropriate internal and/or external sources to ensure optimal outcome (s) to strategic initiatives --- Oversees and participates in planning, developing and administering department budget. --- Communicates with other department and university administrators and resolves or assists with the resolution of sensitive issues. --- Evaluates, identifies and assesses risk exposures and financial impact to assess organizations risk exposures. --- Oversees the development and implementation of metrics and measurements for analysis and planning. --- Identifies issues which may impact department, resolves problems and directs measures to improve the effectiveness and efficiency of the department. 20% Procurement --- Provides leadership for campus-wide procurement and oversees education of University purchasers of the value of strategic procurement. --- Performs all state and MUSC procurement officer work responsibilities. --- Markets, promotes, and represents procurement department services advocating early engagement to maximize project involvement and to reduce timelines and roadblocks. --- Oversees procurement operations ensuring they are in accordance with University guidelines and sound business practices while providing optimum service to the university community. --- Collaborates with key internal and external stakeholders to execute procurements and strategic initiatives --- Oversees the development of procurement policies and procedures in accordance with MUSC Board of Trustees policy, state and federal laws and ensures compliance with these laws and regulations. --- Oversees development and implementation of training and orientation programs to inform university community of significant policies and procedures of the department. --- Manages the review of and compliance assurance for all sole source and bid waiver requests within the procurement function. --- Interprets and applies pertinent rules, regulations, policies and procedures set forth by the university or other governing agencies. --- Oversight of negotiation process, vendor performance techniques and dispute resolution process. Utilize strategic initiatives to engage companies at the corporate level in order to secure enterprise/corporate agreements. --- Reviews all formal solicitation protests and contract claims, and provides appropriate university response. --- Manages vendor performance and relationships to ensure that University-wide product and service agreements provide agreed-upon benefits and value and that vendors comply with pricing and other contractual terms and conditions. Responsible for mediation and resolution of contract claims or controversies. --- Manages the contractual relationship between MUSC and suppliers ensuring terms, measurements, and Key Performance Indicators (KPIs) are monitored and any resulting actions are executed. --- Advises university officials on administration of major service contracts. 20% Sourcing --- Oversees the conception and implementation of strategic sourcing initiatives and develops, maintains, and publishes criteria for measuring the financial and operating impact of those initiatives; tracks all resulting savings clearly and consistently. --- Conducts sourcing events including Requests for Proposal (RFPs) and other formal and informal solicitations. Awards business to participating suppliers. --- Ensures that financial agreements in strategic contracts are monitored and maintained. --- Represents procurement interests developing and maintaining strategic partnerships focusing on internal customers/stakeholders; focus may extend to supplier partners. Minimum Experience and Training Requirements:--10 years of experience. Bachelors Degree (Master's preferred). Additional Knowledge, Skills, and Abilities Preferred:--CPPB or CPPO Certification preferred. Physical Requirements:--Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Frequent) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 15 lbs., unassisted. (Infrequent) Ability to lift objects, up to 15 lbs., from floor level to height of 36 inches, unassisted. (Infrequent) Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent) Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent) Ability to maintain 20/20 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Frequent) Ability to see and recognize objects at a distance. (Frequent) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Frequent) Internal Number: 528797 About Medical University of South Carolina (MUSC) Founded in 1824 in Charleston, MUSC is the oldest medical school in the South, as well as the state's only integrated, academic health sciences center with a unique charge to serve the state through education, research and patient care. Each year, MUSC educates and trains more than 3,000 students and nearly 800 residents in six colleges: Dental Medicine, Graduate Studies, Health Professions, Medicine, Nursing and Pharmacy. The state's leader in obtaining biomedical research funds, in fiscal year 2019, MUSC set a new high, bringing in more than $284 million. Find out more about our academic programs.As the clinical health system of the Medical University of South Carolina, MUSC Health is dedicated to delivering the highest quality patient care available, while training generations of competent, compassionate health care providers to serve the people of South Carolina and beyond. Comprising some 1,600 beds, more than 100 outreach sites, the MUSC College of Medicine, the physicians' practice plan, and nearly 275 telehealth locations, MUSC Health owns and operates eight hospitals situated in Charleston, Chester, Florence, Lancaster and Marion counties. In 2019, for the fifth consec ... Show more

Keywords: Williams College, Charleston , Procurement Director, Executive , Charleston, South Carolina