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Registrar College

Company: Medical University of South Carolina
Location: Charleston
Posted on: May 3, 2021

Job Description:

FLSA: Salaried

Job Summary: Reporting to the Executive Director of Enrollment Management, MUSCs Registrar is responsible for all aspects of student enrollment and ensuring the integrity of student academic records. The Registrar oversees the Universitys compliance with federal and state law in the management and confidentiality of student records and serves as the Universitys FERPA compliance officer. The Registrar supervises a team of 4-6 Records staff, ensuring cross training, staff development, and accountability for performance.

Payscale Salary Range: UNIV-Band 7: $49,594.00 - $70,674.00 - $91,755.00 (min - mid - max)

Job Duties:

  • 35% - Acts as the University custodian of student records and oversees secure access to and archiving of such records. Oversees the passing of applicant data to the student data system to ensure a seamless transition; ensures the proper enrollment of all students and the accurate recording and transcription of grades earned in a timely manner. The Registrar oversees the Universitys compliance with federal and state law in the management and confidentiality of student records, serving as the Universitys FERPA compliance officer - (Essential)
  • 30% - Serves as the University's key resource on academic policy and registration/records-keeping procedures. Is responsible for the interpretation and application of academic policy and procedures. Is responsible for the Academic Calendar of the University. - (Essential)
  • 15% - Ensures that all programs of study have received necessary approvals/re-approvals (if substantive changes are proposed). Responsible for maintaining the Inventory of Academic programs and all semester reporting of student enrollment, completion, and course data to the South Carolina Commission on Higher Education. - (Essential)
  • 10% - Oversees Enrollment Management's involvement in commencement ceremonies. Supervises the Associate Registrar in the preparation of candidate information and planning and staging of the ceremony. Is responsible to ensure that all degrees are transcribed, awarded, and certified without error according to the standards of the University. - (Essential)
  • 10% - Manages Records Office staff, focusing on cross training, staff development, and accountability for performance. Conducts evaluation(s)/SuccessFactors properly and fairly (management and supervisory employees) - (Essential)

Preferred Experience & Additional Skills:

A master's degree in a discipline related to the role, including higher education administration, information systems, or management.

Increasing levels of responsibility in a role that requires database management and compliance assurance.

Experience with coordinating US DOE audits, VA Compliance reviews and state coordinating board audits.

Experience with supervising and developing staff.

Experience with and understanding of integrated information systems, data structure, and the relationships among various institutional data systems; experience with Entrinsik Informer desirable.

Experience with and a comprehensive understanding of Student Information Systems, such as Ellucian Colleague or Banner, WorkDay, or Jenzabar; experience with Colleague desirable.

Integrity and proven ability to inspire trust with colleagues, students, and University leadership.

Expert professional judgement and demonstrated adaptability.

Experience building cross-functional teams and collaborating with university constituents.

Superior interpersonal communication, customer relations, analytical and problem-solving skills.

Minimum Experience and Training Requirements: A master's degree and three years experience in student services programs.

Physical Requirements: Ability to perform job functions in an upright position. (Frequent) Ability to perform job functions in a seated position. (Frequent) Ability to perform job functions while walking/mobile. (Frequent) Ability to climb stairs. (Infrequent) Ability to work indoors. (Continuous) Ability to work outdoors in all weather and temperature extremes. (Infrequent) Ability to work in confined/cramped spaces. (Infrequent) Ability to perform job functions from kneeling positions. (Infrequent) Ability to bend at the waist. (Infrequent) Ability to twist at the waist. (Infrequent) Ability to squat and perform job functions. (Infrequent) Ability to perform 'pinching' operations. (Infrequent) Ability to fully use both hands/arms. (Continuous) Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent) Ability to reach in all directions. (Frequent) Possess good finger dexterity. (Continuous) Ability to maintain tactile sensory functions. (Continuous) Ability to lift and carry 50 lbs., unassisted. (Infrequent) Ability to push/pull objects, up to 50 lbs., unassisted. (Infrequent) Ability to maintain 20/40 vision, corrected. (Continuous) Ability to see and recognize objects close at hand. (Continuous) Ability to see and recognize objects at a distance. (Continuous) Ability to match or discriminate between colors. (Continuous) Ability to determine distance/relationship between objects; depth perception. (Continuous) Good peripheral vision capabilities. (Continuous) Ability to maintain hearing acuity, with correction. (Continuous) Ability to perform gross motor functions with frequent fine motor movements. (Continuous) Ability to work in dusty areas. (Infrequent)

Keywords: Medical University of South Carolina, Charleston , Registrar College, Other , Charleston, South Carolina

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