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Executive Assistant

Company: Aerotek
Location: Charleston
Posted on: May 5, 2021

Job Description:

**Our client, located in downtown Charleston, SC, is looking to hire an Executive Assistant. This is a permanent position with a growing company.**

**Functions:**

+ Performs administrative and office support activities for two executives: Head of Group Services & Marketplace, and Head of Marketing and Communications.

+ Must have the ability to communicate accurately and clearly both orally and in writing. Maintain a pleasant customer-oriented telephone manner.

+ Manages tradeshows and conferences for three business divisions

**Responsibilities:**

+ Organize travel arrangements, maintains the calendar for each supervisor

+ Type correspondence, develop PowerPoint slides, and simple Excel charts/trackers

+ Support the Business Unit's department and other support-activities as defined

+ Provide basic accounting assistance: completing and submitting invoices, reviewing budget status

+ Complete and submit expense reports for each supervisor through concur software

+ Schedule and coordinate all Business units meeting and events, including meeting planning, room reservations, food service and transportation support for all attendees

+ Maintain and file all information pertaining to contracts, supplier agreements & files both physical and SharePoint related.

+ Prepare all contract approvals and pay order information for signature and remittance.

+ Oversee all administrative aspects of conferences including registrations, confirmations, certificates, badges & evaluations, preparation and mailing of booth graphics, materials to conference location.

+ Manage and correspond with Direct Success and Skyline Exhibits regarding all inventory, orders and conference support.

+ Responsible for the execution of the Records Management and Retention policy as pertains to Business Units Department procedures, as well as routine filing.

+ Assist Office Manager in phone coverage for the direct line.

+ Perform other duties as assigned

Hours are 8am-5pm, Monday - Friday.

**Additional Skills & Qualifications:**

Must have experience directly supporting c-level executives.

Must have the ability to communicate professionally, accurately and clearly both orally and in writing

Must be a resourceful, problem-solver, solution-oriented professional

Customer service oriented with a "can do" approach to work

Knowledge of computers; with experience in Microsoft Office, in particular PowerPoint, Word and Excel

Must have superior organizational skills and accuracy. Excellent problem-solving and people skills also required.

**About Aerotek:**

We know that a company's success starts with its employees. We also know that an individual's success starts with the right career opportunity. As a Best of Staffing Client and Talent leader, Aerotek's people-focused approach yields competitive advantage for our clients and rewarding careers for our contract employees. Since 1983, Aerotek has grown to become a leader in recruiting and staffing services. With more than 250 non-franchised offices, Aerotek's 8,000 internal employees serve more than 300,000 contract employees and 18,000 clients every year. Aerotek is an Allegis Group company, the global leader in talent solutions. Learn more at Aerotek.com.

The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

Keywords: Aerotek, Charleston , Executive Assistant, Other , Charleston, South Carolina

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