Development Administrator*

Company: The Beach Company
Location: Charleston
Posted on: March 17, 2023

Job Description:

Do you want to be part of team that offers the widest range of real estate services of any firm in the Southeast region? Do you want to join our dynamic professionals who collaborate and deliver enhancements to the community and to lifestyles? If so, apply for our incredible opportunity!
We are seeking to add an energetic, technically qualified, problem-solving, Development Administrator.
The primary role of the Development Administrator is to provide administrative support for the Director of Development and Development Officers during the acquisition and development process and to ensure all processes meet the current standards associated with this position and corporate policies. Requirement is to be a self-starter and work independently to complete job responsibilities.
Our values are dedicated not only our crafts, but to our loyal employees. Yes, we work together, however, we bond, we volunteer, we support each other, we bring out the best of each other. The candidate that fulfills this role, will feel more than welcomed by our southern hospitality as they take their place at our new headquarters at The Jasper. Our Commercial Manager will be one the first new employees to walk through our impeccable offices with amazing views of the Ashley River and the Charleston peninsula. The surroundings will include a caf--, great room, collaboration stations, gym ,and possibly every amenity one could desire.
We also offer a benefits package that is stellar, including remarkable health benefits, 401K match, generous PTO, employee development to name a few. Of course, these are nicely packaged with commensurate compensation.

Essential Job Functions
Establish and manage all project related filing and document controls (hard copy and digital) including legal and technical documents, proposals, contracts, financial reports, drawings, and correspondence. Assemble and maintain project contact lists including vendors, design team members, regulatory agencies, neighbors, and contractors.
Manage recurring and standard project updates such as monthly aerials, weekly/monthly team meetings, and board presentations. Help track project critical dates and calendar reminders as well as develop and maintain an "Out-of-Office" calendar that tracks personal time-off, travel, and any other times and dates when Development staff are not expected to be in the office.
Track and process invoices including previous and current billings and correspond with vendor billing departments as needed and to acquire appropriate documentation to set-up vendors in accounting system and NexusConnect payable system where possible. Interface with the accounting department to ensure bills are processed and paid on time.
Assist with both the internal and external draw request process. Assist with the preparation, packaging and circulation of the monthly draws when needed.
Manage circulation and execution of documents and contracts in appropriate form (original or digital). Prepare, proofread, and edit documents as requested/necessary to ensure compliance with internal controls such as content, proper entities and signature blocks.
Provide professional telephone and digital communication, focusing on exemplary customer service. Maintain professional communications with vendors, consultants, and other Beach Company divisions.
Initiate proactive problem solving and forward-thinking solutions. Coordinate development related activities such as schedules, meetings, presentations, & other Development deliveries. Provide peer "back-up" support.

Understand and participate in the Development process. Provide a broad range of administrative services for various processes including Due Diligence, Acquisition, Project Planning, Internal & External Approvals, Financing, Construction, Marketing, and Asset turnover.
Perform other duties as deemed appropriate by the Development Staff on a project specific basis.
Process and track Development staff expense reimbursements and ensure all appropriate paperwork and documentation is submitted.
Maintain control and records associated with the use of the Development corporate credit card. Provide accounting with all supporting documentation required to clear expenses associated with the use of the card. Follow-up with Development staff to ensure submissions are accurate and completed in a timely manner.
Provide general administrative support services for other Beach Company departments as required.
Education and Experience
High School education plus five years of experience working in a business environment. Bachelor's Degree preferred. At least three years of those years should include administrative experience in the field of Real Estate, Construction, or Law.
Proficiency in Microsoft Office Suite products such as Word, Excel, One Point and PowerPoint as well as PDF (Kofax) and Docusign. Basic understanding of accounting functions.
South Carolina Notary Public (candidate can become a notary post-hiring, if he or she is not already) PI208022278

Keywords: The Beach Company, Charleston , Development Administrator*, Other , Charleston, South Carolina