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UNIV - Grants Administrator II - Library

Company: MUSC Health University Hospital
Location: Charleston
Posted on: March 19, 2023

Job Description:

Job Description Summary The Medical University of South Carolina (MUSC) Libraries seeks a Grants Administrator to manage and direct all the business affairs and related administrative activities for the Regional Medical Library for Region 2 of the Network of the National Library of Medicine (NNLM)." Funded by the National Library of Medicine (NLM) through a cooperative agreement (2021-2026), the MUSC Libraries' serves as the headquarters for Region 2, one of seven regions in the NNLM Program." Region 2 comprises Alabama, Florida, Georgia, Mississippi, South Carolina, Tennessee, the Commonwealth of Puerto Rico, and the U.S. Virgin Islands. The mission of the NNLM is to advance the progress of medicine and improve the public's health by providing U.S. researchers, health professionals, public health workforce, educators, and the public with equal access to biomedical and health information resources and data." Under the direction of the Executive Director, the Grant Administrator is responsible managing the RML budget and performing complex analysis of departmental federal subaward budgets and vendor agreements. Ensures timely payment of vendor invoices, tracks expenditures. Manages day-to-day operations of the office in conjunction with the Executive Director. Works in partnership with the Library Business Manager on budget planning, costs allocations, In-Year forecasting, and other financial matters. Entity Medical University of South Carolina (MUSC - Univ) Worker Type Employee Worker Sub-Type" Research Grant Cost Center CC001568 Library Pay Rate Type Salary Pay Grade University-07 Scheduled Weekly Hours 40 Work ShiftJob DescriptionOffice Management, 30% Manage the day-to-day operation of the Region 2 office in conjunction with the Executive Director. Provide direct supervision of 1 1FTE, Administrative Assistant. Financial Management, 35% Manage the RML budget and performing complex analysis of departmental federal subaward budgets and vendor agreements. Work in partnership with the Library's Business Manager on budget planning, costs allocations, In-Year forecasting, and other financial matters. Prepare and maintain a variety of regular financial reports and updates for distribution to the departmental as well as the university grants and contracts offices (such as the Office of Sponsored Programs) and the funding agency (National Library of Medicine). Monitor spending, serving as liaison between the RML and the Office of Research and Sponsored Programs (ORSP) and the Office of Contracts and Grants Accounting (GCA). Use institutional financial systems (OurDay and Works/Pcard) to place procurement orders in a timely and efficient manner. Process purchasing requests, invoices and payment requests related to both departmental and subaward project activities; monitor and obtain appropriate approvals for expenditures. Assist with reviewing and submitting carryforward documents and ad-hoc reporting. Evaluate the budget and budget justification of grant applications and other project submissions. SubAward Management, 30% Attend quarterly grant check in meetings with staff to assist with budgetary subaward contract questions or re-budget requests. Work with relevant university offices to review and track contracts for vendor agreements and subawards. Work with and support departmental staff to track sub awardee and vendor reports in order to accept invoices. Answer general inquiries from sub-awardees and vendor agreements while representing the office in accordance with MUSC requirements. Attend team meetings and other staff meetings such as the NNLM Quarterly Administrative and Technical Support Staff meetings. Actively pursue process improvement, anticipate potential issues and problem-solve to assist the office in accomplishing its outreach mission. General Duties, 5% Additional administrative duties as requested and Other RML 2 and NNLM duties as assigned. Additional Job Description Advises administrators regarding contract requirements, provisions of contractual report and financial and agency requirements. Monitors all budgeted amounts pertaining to grants and contracts and makes determinations on overruns; identifies potential for transfers of funds and adjustments to contract provisions. Reviews and recommends adjustments to research proposals, contracts, grants, supplemental fund requests, amendments to contract or grant provisions, reports of inventions, subcontracts and other business and financial provisions. Prepares and monitors the preparation of contract proposals for fund allocation and compatibility with agency objectives. Minimum: A bachelor's degree in business administration, public administration or the social sciences and four years experience in contracts and grant administration activities. Preferred: A master's degree in business administration, health administration, or public administration. Experience managing a NIH cooperative agreemenIf you like working with energetic enthusiastic individuals, you will enjoy your career with us!The Medical University of South Carolina is an Equal Opportunity Employer. MUSC does not discriminate on the basis of race, color, religion or belief, age, sex, national origin, gender identity, sexual orientation, disability, protected veteran status, family or parental status, or any other status protected by state laws and/or federal regulations. All qualified applicants are encouraged to apply and will receive consideration for employment based upon applicable qualifications, merit and business need. Medical University of South Carolina participates in the federal E-Verify program to confirm the identity and employment authorization of all newly hired employees. For further information about the E-Verify program, please click here:

Keywords: MUSC Health University Hospital, Charleston , UNIV - Grants Administrator II - Library, Other , Charleston, South Carolina

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