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Accounts Payable Coordinator

Company: Aston Carter
Location: Charleston
Posted on: March 20, 2023

Job Description:


  • Process all invoices in the accounting system, ensuring that costs are coded properly
  • Review and code bills and statements prior to entry and ensure sufficient supporting documentation
  • Full cycle payables, ensuring all payables are paid within a timely manner
  • Complete all check requests
  • Complete monthly corporate credit card statement reconciliation
  • Pay vendor and employee reimbursements in accordance with policy
  • Ensure proper approvals and vendor banking details prior to payment
  • Maintain AP files and documentation thoroughly and accurately
  • Store vendor W9 forms and process annual 1099 filings
  • Perform daily processes and controls correctly and punctually, ensuring company policies are followed
  • Monitor accounts payable email inbox daily, address inquiries and enter bills promptly
  • Track and monitor accounts payable aging and past due balances
  • Manage vendor relations and ensure vendor compliance
  • Conduct regular audits to ensure transactions are processed accurately (invoices, ACH, checks and credit card transactions)
  • Communicate with vendors to ensure consistency of payment schedules and resolve any outstanding issues
  • Reconcile statements and resolve discrepancies
  • Assist with Month End Close (AP close, expense accruals)
  • Other duties/projects as assigned Qualifications: --- Experience working with job codes/job costs --- Full cycle AP experince including: - Vendor set up -W9 -vendor statements (reconciliations) -Getting invoices from email, drag and drop into system -Approvals, process invoices, key in invoices, routing invoices -Working with 1099 -Being involved with cutting checks--- Experience processing around 50 invoices per day --- ERP software experince --- Proficient in Microsoft Excel - pivot tables, v look ups, sort & filter, sub totals, import/export About Aston Carter: Please Note: Scammers are posing as Aston Carter. We'll never contact you via Gmail, Telegram, or WhatsApp and we'll never solicit money from you. At Aston Carter, we're dedicated to expanding career opportunities for the skilled professionals who power our business. Our success is driven by the talented, motivated people who join our team across a range of positions - from recruiting, sales and delivery to corporate roles. As part of our team, employees have the opportunity for long-term career success, where hard work is rewarded and the potential for growth is limitless. Established in 1997, Aston Carter is a leading staffing and consulting firm, providing high-caliber talent and premium services to more than 7,000 companies across North America. Spanning four continents and more than 200 offices, we extend our clients' capabilities by seeking solvers and delivering solutions to address today's workforce challenges. For organizations looking for innovative solutions shaped by critical-thinking professionals, visit . Aston Carter is a company within Allegis Group, a global leader in talent solutions. The company is an equal opportunity employer and will consider all applications without regards to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please call or email for other accommodation options. However, if you have questions about this position, please contact the Recruiter located at the bottom of the job posting. The Recruiter is the sole point of contact for questions about this position.

Keywords: Aston Carter, Charleston , Accounts Payable Coordinator, Other , Charleston, South Carolina

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